From day one, Oliver + Sons have been a geographically distributed team. Between Barcelona and California, there are a lot of miles and time zone differences. Working remotely is freeing and amazing, but can take the time to adjust and adapt so everyone is feeling productive, happy, and in communication.
We owe a lot of our success as a spread-out team to the help of online tools (and a whole lotta love for each other). Here are a few of the apps and tools that help us stay on track, in touch, and on top of it all.
Breaking down the big picture into actionable steps is something we do on the daily. One of our favorites to help us accomplish this is dapulse, a color-coded and collaborative project management system that keeps us on track with projects and to-dos for all of our clients. The name might be silly, but we’re loving customizable boards and email & desktop notifications that let us prioritize every task.
Favorite Features: Drag and drop; sharing documents; powerful search.
Everyone’s favorite communication and collaboration tool got that reputation for a good reason. We found Slack to be the best solution for staying in touch across all of our clients’ bases, and cut back on overflowing emails that get lost in the shuffle. Plus, it lets you connect multiple accounts with the desktop app, so we’re always in touch with our clients who also use Slack to get shit done.
Favorite Features: Team (client) channels; integrations; threaded messages.
Content management should always be easy to adjust and easy on the eyes, in our opinion. CoSchedule is an awesome way for us to schedule out blog and social content for all of our clients, task out related content to-dos, and help us visualize our editorial calendars month-to-month. Giving access to our clients has definitely improved our content process, too, and we’re way more efficient for it. Check out our full CoSchedule review here.
Favorite Features: Comment threads; social scheduling; WordPress integration.
Simple is seriously always better; a fact that Trello just gets. We’ve got boards for daily tasks, content ideas, brainstorms, and clients. While we don’t use it for the majority of our larger project managements, it’s the perfect medium for breaking down the day into bite-sized pieces, and keeping track of smaller details and pointed due dates we don’t want to forget.
Favorite Features: Due dates; boards; attachments; drag and drop.
We’ve used Canva for design for a while now, and recently upgraded to the Canva for Work plan because we love it so much. Our go-to design tool for email marketing, blog headers, Facebook ads, and literally every other marketing-related-creative we might need, it’s powerful and accessible from anywhere (even on iOS!), so we can easily collaborate on work and keep our final designs organized.
Favorite Features: Automatic resize tool; templates; design folders.
6. Google Drive
Is it just us, or does Google Drive continue to get better and better? There’s no other solution we’ve found that lets us organize brand assets, documents, spreadsheets, presentations, research and other client information in a collaborative environment that’s basically accessible everywhere. Thank you, cloud storage. You, your storage and your search capabilities save our remote-working butts.
Favorite Features: Suggestion mode; revision history; document organization.
We’ve been back and forth with various time tracking applications that let us save our time worked on each project at hand, while at the same time integrates easily with Quickbooks. Enter Toggl, our newly-adopted app for keeping a close eye on our billable hours and visualizing them into neat and tidy reports, and exporting the data to our invoicing system.
Favorite Features: Time tracker desktop app; dashboard; time visualizations.